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FINAL SCHEDULE
Wednesday 4th FEBRUARY
Informal drinks and networking in bar of Clayton Hotel from 7.00pm
Pre-event
Thursday 5th FEBRUARY
VENUE : BRISTOL BEACON
DOORS OPEN 9.30am
Exhibitors across the venue available to meet all day
Azorra
Crescat
Eventwise
Event Flag Hire
Festival Pro
Festival Samaritans
Lily
Out Of Hand
Skiddle
Stryve Energy
Ticket Tailor
Vikin
Pre-bookable 1-2-1s with Azorra Legal Team (use form HERE)
Pre-bookable 1-2-1s with PRS for Music (use form HERE)
Pre-bookable 1-2-1s with Tysers (use form HERE)
Pre-bookable 1-2-1s with Arts Council England Relationship Managers (use form HERE)
LOWER GROUND FLOOR
9.45am-11.00am Coffee, tea, pastries available (also available next to Speed Networking)
12.00pm-1.30pm Lunch - self service and also grab bags available.
SIMON’S BAR
9.45am-10.45am Marketing Meet Up - lead by Ellie White (Love Trails Festival / Manakin Marketing)
A facilitated round table for festival marketing leads, teams and marketing agencies to meet, network and share.
1.30pm-3.30pm 1-2-1s with Arts Council England Relationship Managers
Pre-bookable 1-2-1s with Arts Council England Relationship Managers. (use form HERE)
GROUND FLOOR - LANTERN HALL
11.00am Opening Remarks - Matthew Phillip, CEO Notting Hill Carnival & AIF Chair
11.10am Exclusive, Non Exclusive - John Rostron, CEO Association of Independent Festivals
11.35am Festival Freelancers - Alice Telford & Danielle Messenger The Fold
11.45am How Festivals Unlock Royalties For Music Creators - Elaine Allan, Head of Strategic Partnerships, PRS For Music
11.55pm A £1 contribution to the grassroots live music ecosystem - Antonia Lines, The Live Trust
12.10pm The Show Must Go On Report : 30 Climate Actions For Event Organisers - Chris Johnson, Vision For Sustainable Events
2.45-3.35pm Don’t Leave Your Money on the Table - why control of your payments is good for organisers, traders and all independents.
Kevin Moore (Y Not? Festival) leads Toby Gwazdacz (Boomtown), Gemma Williams (Commercial Adviser & Paralegal, Azorra), and Ryan Kingsley (Dines) through the journey of taking control of your festival payments. Why have so few yet to make the change? What are the benefits this brings to the organiser and to the traders; what are the bumps? What is the best practice?
3.50pm-4.45pm When Sh*t Goes Wrong At Events - LIVE PODCAST RECORDING
A very special live recording of the podcast with host Freddie Sparrow, and guests Millie Devereux (The Fair) and Jamie Tagg (Mighty Hoopla). Just how many festivals stories can we fit into a recording when we’re in the room with two incredible independent festival producers and hundreds of festival organisers and suppliers. Just how many will make the final cut? Let’s find out…
4.45pm Unmute - Andrew Lansley
4.50pm Closing Words John Rostron (AIF)
LEVEL ONE STALLS BAR - BREAKOUT SPACE
10.00am-10.45am Speed Networking. Start the day getting to know who else is in the building. (ballot closed - please check emails to see if you’ve been successful).
1.15pm-2.30pm Greenfield Festivals Operations Breakout - Clare Goodchild (We Organise Chaos) & Judy Bec (Shambala)
Join Judy Bec and Clare Goodchild for their now legendary breakout workshop where they will be looking at the operational challenges you are facing in the coming year, alongside an open discussion amongst your peers to find for practical solutions. Please complete the pre-event form HERE
2.45pm–4.00pm Marketing Breakout - Zeina Raad (Valley Fest / Show of Hands) & Ellie White (Love Trails Festival / Manakin Marketing)
A workshop for all those involved in marketing festivals to discuss what’s working and what’s not. Together you will find solutions, new collaborations and have confidence of what practices need to be ditched. Please complete pre-breakout form HERE
LEVEL THREE TERRACE BAR - BREAKOUT SPACE
9.45am-10.45am Event Production Network Meet Up (invite only)
A closed meeting for members of the Event Production Network. A community of leading event production companies exchanging best practices, insights, and advice. This exclusive gathering brings together some of the most experienced professionals behind iconic events, both in the UK and worldwide. This 60-minute, invite-only session is reserved for event production companies, fostering collaboration over competition
2.55pm-3.50pm LIVE Trust Roundtable
A closed roundtable for up to 15 festival organisers to meet with the LIVE Trust (complete this expression of interest form HERE and we’ll be in touch if you’re successful)
5.00pm Bristol Beacon Closes
FESTIVAL CONGRESS AFTERPARTY
supported by Tysers
Food by Togather
VENUE : LOST HORIZONS
(as is customary non-delegates and friends can come to the afterparty to meet delegates - no food for you, but free entry - join the guestlist HERE)
6.30pm Lost Horizons Opens
6.30pm-8.30pm Street food courtesy of Togather is available for delegates
8.15pm onwards DJs in the Yard and Live Music inside..
Afro Cluster
Dogshow
Kray-Z Legz
Connect 3
Tarantism Acoustic Disco
DJs Si Chai & Chris Tofu
1.00am close
FRIDAY 6th FEBRUARY
VENUE : BIMM, BRISTOL
11.00am-1.00pm Connection Sessions - an opportunity for festivals and suppliers to meet with each other and with a handpicked cohort of 20 young emerging talent over a free networking brunch. Free entry. Festivals and suppliers wishing to attend can register their interest HERE.
1.00pm-2.30pm Finding Your Way As A Festival Freelancer - lead by BIMM and BIG TEAM, a free to access panel for the emerging talent of tomorrow to learn from current independent festival and event professionals. Four festival and event freelancers will be in a conversation lead by Clare Goodchild (We Organise Chaos). Students, young professionals and those wanting to break into festivals who wish to express an interest in attending this free panel can register HERE